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Who collective passports are for

A collective passport can be issued to approved groups of students, scouts, guides or other recognised youth organisations planning to travel together overseas. You cannot use it to travel within the UK.

There can be between five and fifty children and young people on a collective passport. For a larger group you should apply for two or more collective passports and divide the group between them.

Everyone on the collective passport must be under 18 years old by the end of the planned trip. They must also be a British national, which means one of the following:

• British citizen (please note that children born in the UK on or after 31 December 1982 may not have British nationality)
• British overseas territories citizen
• British overseas citizen
• British subject
• British national (overseas)
• British protected person

You can find more detailed information about each of these groups in the section ‘Nationality groups who are eligible for a British passport’.

If you are unsure about nationality or want to discuss any exceptions to the above please contact the Identity and Passport Service (IPS) Passport Adviceline on 0300 222 0000.

• Nationality groups who are eligible for a British passport

Group Leaders and Deputies

Each group must have a named adult Group Leader to travel with them.

IPS also recommends that groups name a Deputy Leader. This person could take over if, for example, the Leader were to become ill. If there is no named Deputy Leader, the collective passport becomes invalid if the Leader is unable to travel. Having a named Deputy means the group can avoid delays while the name of a new Leader is added to the collective passport.

Group Leaders and Deputy Leaders must be over 21 years old and hold a valid ten-year British passport.

Make sure you apply in good time

All collective passport applications from the UK are now dealt with in the IPS Durham Office. This service operates to strict turnaround times and you should allow six weeks for a collective passport application to be processed.

Although IPS tries to meet all dates of travel, it cannot guarantee to return collective passports in less than six weeks.

Next steps – how to apply

You can get the application form and details of the supporting documents you need in the following sections:

• ‘The application form for collective passports’
• ‘Supporting documents for collective passports’

• The application form for collective passports

• Supporting documents for collective passports